For example, if you delete text, it doesn't disappear. With Track Changes enabled, changes are visible in markup form. That way, the author has fewer stops to make during the last edit. Make your change, and then click the indicator again to turn the feature back on. If a change is necessary - not preferential - and you don't need the author's permission, you can temporarily disable Track Changes by clicking the Status bar indicator. In addition, you can add the Track Changes indicator, shown in Figure B, to the Status bar by right-clicking the Status bar and selecting Track Changes.įigure B Add the Track Changes indicator to the Status bar. The button acts as a toggle - click it to enable it, click it again to disable it.Ī background color indicates that the feature is enabled. When it's disabled, the background is transparent. When Track Changes is enabled, the option's background is solid, as shown in Figure A. Users are often confused by this feature's on and off status. In Word 2003, display the Reviewing toolbar by choosing Toolbars from the View menu and checking Reviewing.
Then, select Track Changes from the drop-down's list. To enable Track Changes, click the Review tab and then click the Track Changes option in the Tracking group. If you need a version history or you want to collaborate with others, use Track Changes. You can edit a document without using Track Changes - simply make your changes. If you're still using Word 2003, your document won't match those shown in this article, but the basic options are still available. Note: You can use most any document with plenty of text to edit if you'd like to follow along with the examples. In this article, we'll review the basics so you can put its flexibility to work for you. It's a collaborative tool that's easy to use, but some users struggle with its many options and fail to get the most out of it. Word's Track Changes feature is similar, but edits and changes are made electronically. If you were in the publishing industry, you had specific marks to identify changes and you probably made suggestions in the margins. When editing documents in the old days, we passed around a printed document and used different colored pens.
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